Nonprofit & Charity Bookkeeping in Winnipeg
Funders want to know where every dollar went.
Your board wants clear statements.
Your auditor wants a clean file.
Wiltshire Business Services, Inc. keeps books for Manitoba nonprofits and charities that satisfy all three, so your team can stay focused on the mission.
Bookkeeping Built Around How Nonprofits are Funded
Nonprofit revenue is often comprised largely of grants -- which come with their own budgets, reporting periods and rules about what the money can pay for. We set up your books so every funding source can be reported on directly, without a spreadsheet rebuild at year-end.
-
Project and funder tracking. Every transaction is tagged by program, project and funder, so a budget-versus-actual report for any grant takes minutes.
-
Eligible expenditures. We read your funding agreements, code costs against each funder’s eligible categories, and flag ineligible or over-budget spending before it turns into a clawback.
-
Restricted funds and deferred revenue. Multi-year and restricted grants are recorded as deferred contributions and recognized as you spend them, in line with Canadian accounting standards for not-for-profit organizations (ASNPO).
-
Shared staff, fairly allocated. When three grants fund one position, we split wages by timesheet so each funder sees its share and the support behind it.
-
GST rules for charities. We confirm whether you need to register, use the charity net tax calculation if you do, and claim the public service bodies’ rebate, generally 50% of the GST a charity pays.
-
Audit and review readiness. Reconciled accounts, a complete year-end file and the schedules your auditor requests, so the engagement finishes sooner and costs less.
-
Year-end package for your accountant. We give your accountant reconciled books and the schedules they need to prepare your T3010 (registered charities) or T1044 (nonprofits that meet the filing thresholds), both due six months after year-end.
-
Board-ready reports. Statements by program, a cash-flow forecast and a one-page grant status summary your board can read in five minutes.
Grants & Bookkeeping from the Same Team
For years, Wiltshire Business Services has helped nonprofits, charities, social enterprises and co-operatives secure the funding they need. That work includes identifying grants and funding programs, then scoping, budgeting and writing the applications. When the people who build your grant budgets also keep your books, applications match actuals and final reports are easier to defend.
Who We Work With
-
Registered charities
-
Incorporated nonprofits
-
Community organizations in Winnipeg and across rural Manitoba.
How We Get Started
1. Review. We read your funding agreements, chart of accounts and last year-end.
2. Restructure. We set up funds, programs and funder tags, and clean up prior months.
3. Monthly close. Reconciliations, coding and reports on a fixed schedule.
4. Year-end. Prepare and participate in the audit, prepare the schedules your accountant needs for the T3010 or T1044, and final funder reports.
Make your next funder report or year end the easiest one yet.
Book a FREE consultation with Wiltshire Business Services, Inc. at the button below!
Frequently Asked Questions
-
Does our charity have to register for GST? Only if it isn’t a small supplier. A charity generally qualifies as a small supplier with $250,000 or less in annual gross revenue, or no more than $50,000 in annual taxable supplies. We’ll review your revenue streams with you.
-
Can you work directly with our auditor? Yes. We prepare the year-end file and schedules, and answer the auditor’s questions so your staff don’t have to.
-
Are you a CPA firm? No. We’re a bookkeeping and advisory firm, and we don’t prepare tax returns. Audits, review engagements and your T3010 or T1044 stay with your accountant; we hand them a clean, reconciled file and answer their questions.
-
Our funders all use different fiscal years. Can you report on each? Yes. Funder tags let us report on any grant over its own period, whatever your fiscal year is.
-
What software do you use? We typically work on QuickBooks Online, but can also work on Sage or QuickBooks Desktop.